The SharePoint alerts and RSS feature doesn’t depend on the version of SharePoint you are using and the features you have activated in a template. Furthermore RSS feeds are activated by default and alerts needs an outgoing email server.
Topics covered in this article:
SharePoint 2010 allows you to subscribe to RSS feeds which are enabled by default for lists and libraries.
Enable or disable RSS
If you want to disable the RSS feed for the whole site collection or specific sites you can go to Site Actions > Site Settings and RSS under site administration:
You can also specify certain default values like copyright and webmaster:
If you want to configure custom values for a list or library specific RSS feed you can select the library settings in the ribbon and go to configure the RSS settings:
You can set a title, a description or select columns which should be included:
This is a great way to customize RSS settings which was enhanced compared to SharePoint 2007.
Subscribe to RSS
You can subscribe to RSS feeds by going to a list or library:
Create an alert
In order to create alerts an administrator first needs to configure the outgoing email settings in Central Administration.
Here we go:
You don’t need an iisreset… the alert button will be displayed immediately and allows you to create a new alert or manage your own alerts:
You can set how often you want to receive an alert:
Manage my alerts
Alerts can be managed the same way they are created by pressing the alert me button in a list or library:
Did you see the Add alert button at the manage my alert page? See the picture above and you will discover a link to add alerts taking you to the following page:
Manage other alerts
If you go to Site Actions > Site Settings you can select user alerts under the site administration category in order to manage SharePoint alerts for other users if you have the permission to do so.
SharePoint Search alerts
SharePoint search alerts are available in SharePoint Server 2010 (not in SharePoint Foundation 2010). Click the tiny left button:
Here you can now create a new alert or manage your existing search alerts. People can only manage their own alerts:
SharePoint RSS feeds and SharePoint alerts are an easy but effective way to get news about updated content.